2X2 Priority Matrix is the most flexible matrix in Hygger as you can change the way you’d like to rate tasks by. Value and Effort rate is one of the three methods that are included in the matrix.
Once you will have the pop-up with the 6 prioritization methods, choose the Value/Efforts one.
You compare tasks with only two scales - Value and Efforts. Value is a benefit that the task completeness may bring you, while effort shows how much resources should be spent to complete it.
These scales help you to compare tasks with the benefit you gain and the resources it would take. You’ll see if your idea is worth to be worked on or you should think twice before you start doing it as you may lose more than you get. This prioritization method prevents from doing unimportant things, you don’t have time for it.
First of all, create the first column on the board and name it as ‘Incoming’(for example). You can gather all tasks, customer insights, requests, ideas to rate here. on the first column. You are just starting the process, so this step won't let you miss any of your tasks. As your prioritization is switched on, you will notice the question mark under the task.
Now you are ready to rate and prioritize.
Please, open your task, so you can put the value and effort rates. That’s easy to do - just drag-and-drop the on the right side of the task. By default, you can rate tasks from 0 to 100. We will discuss other scale types in Lesson 5. Once you rate tasks, you can view and compare its value/efforts rate on Priority Matrix.
The other way to evaluate your tasks is to do it on the Priority Matrix itself. The priority Matrix view is under the board title.
As you are at the beginning, you can use the Quick Filter “Columns” and see the tasks from it. Once other tasks are removed, drag-and-drop your tasks on Priority Matrix to rate it.
As you may notice there is a list of tasks and Priority Matrix. Priority Matrix has 4 quadrants: Big Bets, Quick Wins, Time Sinks and Maybes.
So how to transcribe these quadrants and what do they mean?
- Quick Wins. There are ideas with really high value(100-50) and low efforts(50-0). It means that you can work on it immediately. These tasks are easy to complete and you gain some profit for its completeness.
- Big Bets – ideas with both high value and efforts(100-50). You may do them after tasks from Quick Wins. They are more time-consuming than Quick Wins but they will bring the same profit. You can break down these features into smaller tasks. The earlier you finish such tasks the earlier you will get results.
- Maybes – these features offer lower value(50-0) but it easy to complete(50-0). You can work on it between larger features.
- Time sinks – ideas with low value(50-0) but significant effort to deliver(100-50). Whilst still offering some benefits to the customer these shouldn’t be prioritized at this point in time.
That’s the reason why it’s called the 2x2 Priority Matrix, as you have 2x2 quadrants showing you the correlation between efforts and task values.
Now we can return to the board view and continue working on your tasks. As we choose tasks to work on from one of the quadrants, it’s not very comfortable to go back and forth to Priority Matrix and find task title from one of the quadrants.
So to see your tasks from the Quick Wins, for example, you can switch on the Quick Filter “Quadrants” and choose the same-named option. You will see only tasks from this quadrant and you won’t waste your time by opening Matrix too often.
Here is the way the Value/Efforts works, you can also watch our video tutorial about this method or read more here. Now we are ready to discuss other methods included in the 2X2 Priority Matrix and how you can make the Eisenhower Matrix from the Value/Efforts one.